Medical Spa Software

Aesthetic Outcomes Documented. Client Trust Built.

Medical spas operate at the intersection of clinical precision and luxury experience. OptiServe AI manages your treatment protocols, informed consent workflows, before-and-after photo documentation, and injectable unit tracking so your clinical team focuses on outcomes.

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✓ 30-day free trial  |  No credit card required  |  Cancel anytime

100%
informed consent documentation rate on the platform
3.6×
higher treatment plan compliance rate
480+
medical spas on the platform
Features

Clinical documentation meets luxury guest experience

Consent forms, treatment plans, photo protocols, injectable tracking, and membership billing.

📋

Treatment Plan Management

Build multi-session treatment plans for Botox, filler, laser, or skin care protocols. Track session progress, recommended intervals, and treatment outcomes per client.

✍️

Informed Consent Workflow

Digital consent forms for every procedure type. Clients complete and e-sign before the treatment begins. Forms are archived permanently to the client record — never lost in a filing cabinet.

📷

Before & After Photo Protocol

Standardized photo capture positions, lighting notes, and angle specifications ensure consistent before-and-after documentation. Photos are stored securely and accessible for treatment reviews.

💉

Injectable Unit & Product Tracking

Log neurotoxin units used, filler type and lot number, and placement notes per treatment session. Unit tracking supports accurate billing and supplier ordering.

💳

Membership & Package Billing

Sell monthly membership plans with treatment credits, product discounts, and VIP perks. Recurring billing runs automatically. Package balances track per client in real time.

📊

Provider Revenue & Outcome Reports

Track revenue per provider, treatment category, and client tier. Before-and-after photo libraries support outcome reviews and marketing with proper client consent.

Pricing

Medical spa pricing designed for clinical operations

Solo injectors to full aesthetic practice — one flat monthly rate.

Starter
$109/mo

For solo nurse injectors and small aesthetic practices starting to scale.

  • ✓ Online booking & client records
  • ✓ Informed consent workflow
  • ✓ Invoicing & payment collection
  • ✓ Basic provider scheduling
  • ✓ Treatment plan management
  • ✓ AI assistant for client inquiries
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Most Popular
Professional
$219/mo

For medical spas with 2–5 providers and a full service menu.

  • ✓ Everything in Starter
  • ✓ Before & after photo protocol
  • ✓ Injectable unit & product tracking
  • ✓ Membership & package billing
  • ✓ QuickBooks Online sync
  • ✓ Automated appointment reminders
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Business
$349/mo

For established med spas with memberships, laser programs, and outcome tracking.

  • ✓ Everything in Professional
  • ✓ Provider revenue & outcome reports
  • ✓ Treatment plan compliance tracking
  • ✓ GPS timesheets & staff geofencing
  • ✓ Membership growth & retention reports
  • ✓ Profit protection alerts
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Enterprise
$549/mo

For multi-location aesthetic brands needing white-label portals and custom integrations.

  • ✓ Everything in Business
  • ✓ White-label client portal
  • ✓ Custom EMR & payroll integrations
  • ✓ Multi-location management
  • ✓ Dedicated onboarding specialist
  • ✓ Priority SLA support
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All plans include a 30-day free trial. No credit card required.

From the Field

Medical spas that operate with clinical precision

Injectables, laser, and full-spectrum aesthetic practices.

★★★★★

"Informed consent on every procedure, every time — no exceptions, no chasing paper forms. Our malpractice carrier actually asked how we achieved 100% consent documentation. The answer is OptiServe AI."

S
Dr. Sara L.
Medical Director, Lumière Aesthetic Center — Scottsdale, AZ
★★★★★

"Before-and-after photo standardization transformed our marketing. We finally have consistent comparison photos that actually show the results. Our consultation-to-treatment conversion jumped from 42% to 67%."

M
Megan P.
Owner, Prestige Med Spa — Nashville, TN
★★★★★

"Injectable unit tracking showed us that our neurotoxin ordering was 20% over what our treatment logs supported. We tightened up tracking and the discrepancy disappeared — saving $1,400 per month."

A
Alyssa R.
Operations Director, Revive Medical Spa — Miami, FL
FAQ

Medical spa software questions

Yes. You build a consent form library with separate forms for each procedure type (neurotoxin, dermal filler, laser, chemical peel, etc.). The correct form is presented automatically based on the scheduled service.
When logging a treatment session, the provider records the product name, manufacturer lot number, units used, and placement zone. Lot numbers are linked to the client record — enabling rapid patient notification if a lot recall occurs.
Yes. Clinical photos are stored in a HIPAA-aligned secure storage partition separate from general business documents. Access is restricted to credentialed providers and practice administrators.
When a provider builds a multi-session treatment plan, each session has a recommended interval. The system tracks actual session dates against the recommended schedule and flags deviations. Providers can note clinical reasons for schedule changes.
The Business plan includes a client portal where guests view their upcoming appointments, treatment plan progress, invoices, and membership balance. Clinical notes and photos are not displayed in the client-facing view.
OptiServe AI is built with HIPAA-aligned data handling practices including encrypted storage, access controls, and audit logging. A Business Associate Agreement (BAA) is available upon request for Business and Enterprise plan customers.

Clinical precision. Luxury experience. Every visit documented.

Get consent forms, treatment plans, and photo protocols running this week.

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