Events fail in the gap between what was promised in the proposal and what was confirmed with each vendor. OptiServe AI connects your client proposals, vendor contracts, day-of timelines, and payment schedules so nothing falls apart on the most important day of someone's life.
✓ 30-day free trial | No credit card required | Cancel anytime
Proposals, vendor coordination, timelines, payments, and day-of checklists — all connected.
Build itemized event proposals with venue, catering, florals, photography, and entertainment line items. Clients review and approve digitally — proposals convert to active events in one click.
Build a minute-by-minute day-of timeline with vendor call times, ceremony beats, reception flow, and breakdown schedule. Share with your entire vendor team from a single link.
Collect signed vendor contracts, COIs, and final headcounts. Track confirmation status for every vendor 30 days, 7 days, and 24 hours before the event.
Set payment milestones from booking deposit to final balance. Automated reminders go to clients before each due date. Track paid vs. outstanding across your entire event calendar.
Build a comprehensive run sheet with tasks, responsible parties, and timing. Distribute to your team and vendors. Every item is checked off in real time from any device.
See total booked revenue, average event value, booking conversion rate, and revenue by event type. Know your pipeline and your most profitable event categories.
One flat monthly rate — no per-event fees.
For solo event planners and day-of coordinators just getting organized.
For growing event businesses planning 3-10 events per month with vendor teams.
For established event companies and wedding planning firms with full proposal suites.
For event management companies running corporate and social portfolios at scale.
All plans include a 30-day free trial. No credit card required.
Wedding coordinators, corporate event managers, and full-service event companies.
"Vendor confirmation tracking saved my last outdoor wedding. I confirmed the tent company 48 hours out and caught that they had the wrong date in their system. Fixed with two days to spare. That could have been a disaster."
"The payment schedule automation recovered $14,000 in late balance payments last year that I used to chase manually. The reminder goes out automatically five days before each milestone."
"The day-of run sheet shared with every vendor changed how smooth my events run. The florist knows their call time, the photographer knows the ceremony beat, the caterer knows first dance timing. Everyone is synchronized."
Get your proposal builder, vendor tracker, and payment schedule running before your next booking season.
✓ 30 days free | Setup in under 10 minutes | Cancel anytime