Running a daycare or learning center means balancing licensing ratios, parent communications, subsidy billing, and staff schedules — simultaneously. OptiServe AI puts enrollment, daily attendance, and parent invoicing in one platform so your staff focuses on children instead of paperwork.
✓ 30-day free trial | No credit card required | Cancel anytime
Enrollment, attendance, billing, staff ratios, and parent communication — all connected.
Digital enrollment packets with medical forms, custody agreements, and emergency contacts. Waitlist management with automatic notifications when a spot opens.
Staff log child arrivals and departures in real time. Ratio alerts flag when adult-to-child ratios are approaching state licensing limits before a compliance issue occurs.
Charge weekly, bi-weekly, or monthly tuition on a set schedule. Track state subsidy payments separately. Late fees apply automatically per your policy.
Send daily activity reports, meal logs, nap times, and photos to parents via the parent app. Incident reports are documented and delivered digitally — no more paper logs.
Schedule teachers and aides by room and age group. The scheduling board enforces licensing ratios and flags coverage gaps before your next state licensing visit.
See enrollment by age group, occupancy rate, waitlist conversion, and revenue per classroom. Identify which programs are at capacity and which have room to grow.
No per-child fees. Cover your entire enrollment.
For home daycares and small centers with fewer than 30 enrolled children.
For growing childcare centers with 30-100 enrolled children and multiple classrooms.
For established multi-classroom programs with subsidy billing and compliance management.
For childcare chains and franchise operations needing custom integrations and portals.
All plans include a 30-day free trial. No credit card required.
Infant rooms to afterschool programs, home daycares to multi-site chains.
"Ratio alerts are worth everything. My lead teacher gets a notification before we slip out of ratio, not after. No more surprise state licensing findings. We passed our last inspection with zero violations."
"Subsidy billing used to take my administrator two full days every month. Now the system separates parent-paid and subsidy-paid portions automatically. She spent four hours last month on billing."
"Parents love the daily reports with photos. We added 14 new enrollments last quarter from referrals alone because parents were sharing the reports with their friends and coworkers."
Enrollment, attendance, billing, and parent communication — set up this week.
✓ 30 days free | Setup in under 10 minutes | Cancel anytime