Your staffing agency lives or dies on fill rate and speed. OptiServe AI gives you AI-powered candidate matching, automated timesheet collection, worker compliance tracking, and same-day client invoicing — so you fill more orders faster and get paid without the paperwork chase.
Staffing agencies manage a constant juggling act: matching hundreds of available workers to dozens of open orders, collecting weekly timesheets from a dispersed workforce, verifying certifications and work eligibility, and invoicing clients before the pay-cycle cash crunch hits. Spreadsheets and legacy ATS systems weren't designed for this operational complexity.
OptiServe AI uses intelligent candidate matching to rank your worker pool against each open order by skills, availability, location, and client preference history. When a client submits an urgent order, your recruiters see ranked candidate lists in seconds — not after an hour of manual searching. Automated shift confirmations and reminders slash no-show rates that erode client relationships.
The integrated billing engine syncs approved timesheets directly to client invoices, eliminating the hours your back office spends reconciling hours every Friday. With automated pay-stub generation and direct deposit processing, your workers get paid accurately and on time — improving retention in a business where top workers have options. Flat-rate OptiServe pricing means adding more clients or workers never increases your software costs.
OptiServe stores I-9 verifications, drug test results, safety certifications, and work eligibility documents with expiration alerts so you're never caught placing a worker with a lapsed credential. Integration with QuickBooks and major payroll providers keeps your accounting team happy without double data entry.
Purpose-built tools for your industry — not repackaged generic software.
Rank your worker pool against each order by skills, location, availability, and client history in seconds.
Workers submit digital timesheets via mobile. Supervisors approve with one tap. Billing syncs automatically.
Store I-9s, certifications, and drug tests with automated expiration alerts before placements.
Build multi-day shift schedules, send automated confirmations, and handle last-minute fill requests instantly.
Track open orders, fill status, and client SLAs in a single pipeline view. Never miss a deadline.
See gross margin per client, cost-per-hire, and fill rate trends to optimize your book of business.
Workers confirm shifts, submit timesheets, upload documents, and view pay stubs from their phone.
Clients submit orders, approve timesheets, view invoices, and rate workers — reducing back-office calls.
Flat-rate plans. No per-user fees. No surprise add-ons. Everything you see is what you get — AI included.
All plans include a 30-day free trial. No credit card required. Cancel anytime.
Get answers to the most common questions from Staffing Agencies.
Bullhorn and Tempworks are industry staples, but both charge per-user licensing fees that grow with your headcount and often require separate modules for billing, payroll, and compliance — each with added cost. OptiServe AI delivers candidate management, timesheet processing, compliance tracking, client billing, and analytics in one flat-rate platform. Agencies switching from Bullhorn typically save 40–60% on software costs annually.
Yes. The platform supports temp/contract (with ongoing timesheet and billing cycles), temp-to-perm (with conversion tracking and fee calculations), and direct-hire placements. Each placement type has its own workflow, billing rules, and commission tracking configured to your agency's specific fee structure.
Workers submit digital timesheets through the mobile app or a web portal. Client supervisors receive an automated approval request via email or the client portal. Once approved, timesheets flow directly into client invoices and worker pay calculations — the entire cycle from timesheet submission to invoice delivery can run without any back-office intervention.
Absolutely. OptiServe stores all compliance documents — I-9 forms, OSHA certifications, forklift licenses, food handler cards, background check results — against each worker's profile. The system sends automated alerts before expirations and can block scheduling of non-compliant workers for roles that require specific credentials.
Yes. The analytics module calculates gross margin in real time for every active placement based on the bill rate, pay rate, and burden costs you configure. You'll see which clients and job categories are most profitable, enabling smarter decisions about where to focus your recruiters' time and resources.
Join thousands of staffing agencies using OptiServe AI to work smarter, grow faster, and keep more of what they earn.